Safeguarding News

September 2018 Update

This month's newsletter covers a variety of subjects including: Speaking up - do we hear children and young people; Recruitment and referrals; Safeguarding Symposium. As well as a new course for committee members, online booking, duty of care and standards for child well being and protection in Scottish sport.  

> Read our newsletter now

Safeguarding Symposium

We held our annual Safeguarding Symposium on Sunday 9 September, and wow, it was really powerful! If you haven't seen the video and heard what safeguarding officers, head coaches, and team managers thought, then its worth a watch now

Safeguarding Course Calendar

The Safeguarding calendar is on our website and is regularly updated throughout the year. Browse through it HERE

A lot of planning goes into the development of the safeguarding calendar. We look at the competition and events calendar as well as the UKCC Level 1 course calendar. In addition we are able to pull information on the expiry dates of our members Safeguarding & Protecting and Safeguarding 2 awards.

Given the sheer volume of events taking place, it is almost impossible to organise a safeguarding course when there are no other events taking place. Therefore, we try as much as possible to book courses two months prior to safeguarding expiry dates to allow clubs and coaches to plan ahead.

All current members whose SG2 is about to expire receive an email directly from the ethics team notifying them of this, a link to the online system absorb is also provided.  Again this information is sent well in advance to allow clubs and coaches to plan ahead.

If you are unsure of your safeguarding award expiry date, this can be found on your GymNET record under the membership tab, in addition your club’s GymNET record has a very useful club issues tab that provides a 90 day warning for members awards expiring.

It is extremely important to note that if we do not get the minimum number of attendees booked on to a safeguarding course we will have to cancel the course. Low numbers make it impossible not only financially to be able to cover the costs of delivering a course, but in terms of the best possible training for our members. This not only frustrates our members but also our team who are trying hard to ensure you are kept up to date with safeguarding and minimum operating requirements.

Club Audits

To ensure the minimum operating requirements in the area of safe recruitment and safeguarding are met, we require to complete an annual audit of all those working in a regulated role with children and young people in our clubs.

The audit information and template was sent to club safeguarding officers last month to complete and return via email. Thank you to the clubs who have returned the information, this is most helpful. It is extremely important that we receive a completed audit for every club registered with Scottish Gymnastics.

If you have misplaced your club audit email or you don’t think you received the original (check your junk folder), please send an email to safeguarding@scottishgymnastics.org and we will resend it to you.

If you require clarification or further information on any of the points noted above, please do not hesitate to get in touch with Jenny or Lorna through the safeguarding email:  safeguarding@scottishgymnastics.org  

Ethics Welfare & Conduct Team


August 2018 update

Safeguarding Symposium 2018

When the alarm bell goes off…

Do we always hear it?
Where were the warning signals? 
Were we expecting it?

You may not have seen anything, but this is the challenge when working with children and young people.

Why do they not speak up?
Why don’t they come forward?
What is stopping them?
 
This year's symposium addresses these questions from all angles through actors playing out real-life scenarios and talks from specialists working in casework, cybersecurity and legislation. 

We will take you on a journey during the day, giving you a story to work through as you would a case. Just when you think you have uncovered the facts and know how you would proceed, you’ll be thrown a curveball. Sound familiar? New information will come to light throughout the day, and you’ll have to start re-assessing, just as you might during an investigation. 

We are inviting head coaches as well as safeguarding officers to the Stirling Court Hotel on Sunday 9 September 2018, where the agenda is designed to help with the challenges in your role and allow you to tap into the expertise of our speakers. 

Pamela Finch, consultant case worker and project worker, Children 1st
Dr Natalie Coull, Head of Cyber Security, School of Design and Informatics, Abertay University

They will be joined for an open forum by safeguarding tutors to discuss topics raised by you, with scenarios brought to life by actors Suit and Pace

> Full info and speaker biogs 

> RSVP: Let us know if you can come or not 

> Submit your topics for forum

Agenda

9:00-9:30: Arrival & refreshments
9:30-10:00: Welcome and introductions: Euan Lowe (CEO, Scottish Gymnastics), Lorna Whyte (Ethics Welfare & Conduct Manager, Scottish Gymnastics) Pamela Finch – Facilitator (Compass Coaching & Constancy)
10:00-12:00: Safeguarding Scenario 1 – A young person in crisis…
• The session will include real-time input from actors which will require the group to respond to the safeguarding needs of the young gymnast as they arise, change and develop.  
• The session will end with group work looking at barriers to disclosure – why don’t young people speak out generally? What specific barriers exist in a gymnastics context? Why may adults ‘not hear’? How can barriers be removed?
12:00-12:30: PVG Process Update + PVG Referrals
• An update on PVG process consultation
• Input on PVG referrals – What? Why? When? Who? How? 
12:30-13:00: Planning our adventure!
• Short group work task examining what should be in place for a trip away with gymnasts?
13:00-13:45: LUNCH
13:45-15:00: Safeguarding Scenario 2 – A trip gone wrong…
• The session will again include real-time input from actors which require the audience to respond to the changing information given in the case and in particular will explore themes of peer-on-peer abuse, online exploitation, trip management, adult responsibility and working with statutory agencies.
15:00-15:15: BREAK
15:15-16:00: Cyber Security/Online Safety. Speaker Dr Natalie Coull
16:00-16:45: Open Forum/Q+A. Ross McGuire, Alison McFarlane, David Walker, Fiona Ashton-Jones, Jenny Cockburn, Lorna Whyte, Pamela Finch, Natalie Coull 


July 2018 Update

Trips away – Protecting clubs and their members

Scottish Gymnastics accepts that the health, safety and well-being of children, young people and protected adults is the responsibility of everyone in the sport, whether paid staff or volunteers. We are committed to developing policies, procedures and guidance to ensure that those working and travelling with gymnasts adopt best practice. Above all, we must make sure that those accompanying gymnasts on trips particularly ones which involve an overnight stay, have been safely recruited and have attended the necessary training. For coaches, officials and chaperones this would be attending a Scottish Gymnastics Safeguarding course and have a PVG disclosure with Scottish Gymnastics.

A key part in a club’s preparation for a trip outside of Scotland or any trips involving an overnight stay is to complete our Travel Permit Application form. The form asks for complete details of the trip including the following;

  • Details of the trip i.e. date and time of method of travel.
  • Details of all coaches, judges, helpers, chaperones and gymnasts attending the trip.
  • A completed risk assessment of the whole trip; travel, accommodation, medical emergencies, extracurricular activities, etc.

Permits need to be completed in full and sent in 4 weeks prior to the trip departure date.  This will allow the team time to process the forms and manage any potential issues in time for departure.

All Travel Permit information including the application form can be found by clicking https://www.scottishgymnastics.org/clubs/resources-travel-and-event-permits

 

Images

 

Scottish Gymnastics aim is to create a fun and safe environment for all to enjoy our sport. We fully expect and encourage action photographs to be taken as these provide fantastic records and memories for families to keep. However, with the increase of gymnastics action photographs appearing in publications and on the internet, we must all take the time to ensure these photographs are suitable for publication.

Publications or information on an Internet site i.e. facebook or similar, must never include personal information that could identify a child or protected adult. Written consent must be obtained from parents/guardians before any images are posted. As well as the above guidance, common sense should also be used when deciding which photographs to print:

  • Do not use images that appear to show the groin area in movements when the legs are in a split position.
  • Particular care must be taken when publishing photographs, film or videos of children who are considered particularly vulnerable e.g. the subject of a child protection issue or a custody dispute.

If you require clarification or further information on any of the points noted above, please do not hesitate to get in touch with Jenny or Lorna via email safeguarding@scottishgymnastics.org  

Ethics Welfare & Conduct Team

 


June 2018 Update

Safeguarding Officer’s Symposium Update

Invitations for this year’s Safeguarding Officer’s Symposium on Sunday 9 September 2018 at the Stirling Court Hotel will be emailed out within the next few weeks. As part of your invitation you will be asked to submit a topic related scenario which will help form the day. In addition to covering social media, the all-day workshop will look at ‘Why don’t young people tell?’ and ‘When that alarm bell goes off’.

This is a great opportunity to meet with fellow safeguarding officers and discuss real-world, relevant and everyday topics and situations that you deal with in clubs, and get relevant up to date knowledge and guidance.

A selection of comments from last year’s symposium:

“Scenarios were interesting, realistic and having them acted out made it easier to understand”

“All very good with lots of tips and hints.  Time went in very quickly.  These types of sessions would be good for coaches too”.

 “Thanks for all of this.  It was such a beneficial course, and I’m finding that the information available to SO’s is getting better and better as the month’s progress

Keep up the good work, and we’ll do the same!”

 

Children and Young People: Their wellbeing is everyone’s responsibility

Safeguarding for club committee members

Based on feedback received from our PVG workshops and past Safeguarding Officer’s Symposiums, the safeguarding team are in the process of developing an online ‘Safeguarding, an Overview’, for Club Committee Members. Committee members play a key governance role within clubs and the team felt it is extremely important and beneficial for committee members to have awareness of national legislation relevant to safeguarding and wellbeing in relation to gymnastics and gymnastics clubs.  Look out for further information in next month’s round off. 

If you require clarification or further information on any of the points noted above, please do not hesitate to get in touch with Jenny or Lorna via email safeguarding@scottishgymnastics.org  

Ethics Welfare & Conduct Team

 


May 2018 Update

Save the date!

We are delighted to announce that we will be delivering our third Safeguarding Officers Symposium on Sunday 9th September 2018 at the Stirling Court Hotel.

Last year’s symposium covered having difficult conversations and how to carry out investigations. This will be an all day workshop which promises to be real-world and relevant to the everyday situations SO’s and coaches deal with in clubs, this year the we will be covering social media amongst other topics. We are delighted to confirm that the services of actors from Suit and Pace will be back again to perform the sketches based on scenarios provided by SG and Children 1st.   

It is a great opportunity to meet with fellow safeguarding officers, to share experiences and get relevant up to date knowledge and guidance.

Invites will be sent out to Safeguarding Officers in June. 

Planning ahead…

As we approach summer, now is a great time for your club to plan ahead. Club audits will be sent out to Safeguarding Officers in June.

Planning ahead helps us immensely when it comes to planning any additional safeguarding courses into the course calender throughout the year. If the club are booking anyone on to a UKCC Level 1 Course which will take place in the next few months it is extremely important that they book them onto a Safeguarding & Protecting Course if they haven’t already attended one. If you can’t yet find a Safeguarding & Protecting Course near your area on the course calender please send us an email so that we can plan ahead.

We know a lot of club’s committee members change during the summer, if you know that the club is likely to have a new Safeguarding Officer before the new membership year please get in touch so that we can make sure they are up to date with their required training because without an up to date Safeguarding Officer in place the club will not be able to get through the Club Declaration stage on GymNET.

If you require clarification or further information on any of the points noted above, please do not hesitate to get in touch with Jenny or Lorna via email safeguarding@scottishgymnastics.org  

Ethics Welfare & Conduct Team


April 2018 Update

Code of Practice for Coaches & Officials

Adherence to good coaching practices, aligned with open communication with parents, children and young people should ensure that a safe and enjoyable environment is established and sustained.

The Code of Practice was recently updated to provide clarification and further guidance to those working with children and young people. This document is now available to read on our website;

Code of Practice 2018

Please take the time to familiarise yourself with it as there have been some important changes since the previous code of practice, for example good practice page 6 Position of Trust and page 9 bullet point 2 there should be two qualified coaches present….

Each club will receive will receive a hard copy of the updated code, which is also handed out on our Safe in your Hands, Safeguarding & Protecting and Safeguarding 2 Courses.

 

Save the date!

We are delighted to announce that we will be delivering our third Safeguarding Officers Symposium on Sunday 9th September 2018 at the Stirling Court Hotel.

Last year’s symposium covered having difficult conversations and how to carry out investigations. This year’s topic will cover social media and others.  It is a great opportunity to meet with fellow safeguarding officers, to share experiences and get relevant up to date knowledge and guidance.

More details and invite to follow!

 

Calendar Update

Since January 2018, the safeguarding team have already delivered 32 safeguarding courses across all our levels. The last round of courses before the summer have been updated on our course calendar on our website and for Safeguarding 3 these have been updated on the absorb system.

A plea to you all from the team, we put a lot of planning into the course calendar. We have tried our best to have courses booked a month – two months prior to expiry dates to make sure you can renew prior to your current award expiring. For Safeguarding 2 and Safeguarding 3 Courses we are able to plan these based on those who attended their previous award three years prior.

Course Calendar

If you require clarification or further information on any of the points noted above, please do not hesitate to get in touch with Jenny or Lorna via email safeguarding@scottishgymnastics.org  

 

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