COACH & STAFF COVID-19 GUIDANCE

Posted on 26/06/2020 in Club News

COACH & STAFF COVID-19 GUIDANCE

UPDATED ON FRIDAY 26 JUNE 

We understand these are challenging times for clubs, coaches and staff members and we’re here to support you. We may not have all the answers at this stage as advice and support provided by the UK and Scottish Governments is developing daily, but we are looking for useful links we think may help.    

We are fully committed to supporting our clubs, although we can no longer hold face-to-face meetings, you can contact us on our mobile phones and email, and we can use Microsoft Teams to hold scheduled meetings online.

Scottish Gymnastics Development Team 

Mairi Lindsay on 07718 485774, mairi.lindsay@scottishgymnastics.org 
Steve Paige on 07825 868 863, steve.paige@scottishgymnastics.org 
Steven Maloney on facilities & funding support, 07825 828 864, steven@scottishgymnastics.org 
Chris Lumsden on business planning & marketing support, 07500 049 602, chris.lumsden@scottishgymnastics.org  

Our specialist partners are also available to offer support and provide specific services. You can contact them directly.  

Legal: Morton Fraser - Paul Geoghegan at scottishgymnastics@morton-fraser.com    
Accounting: BDO - Mike Hepburn at michael.Hepburn@bdo.co.uk    
HR: French Duncan - Ciara McEleney on 07718 489818. > How they can help 

 

Available Support, Funds, Initiatives and Schemes 

Step Forward Plan 

In partnership with British, Welsh and English Gymnastics and Gymnastics Northern Ireland, we have created the Step Forward Plan to help the gymnastics community, in response to Covid-19 as we work together for a safe return to gymnastics.

Our plan is split into three steps which will depend on phases under the Scottish Government route map through and out of Covid-19: prepare, resume and rebuild. It is centred around four key pillars of support – people, places, programmes and protection 

> Find out more about the Step Forward Plan

Bounce Back Loan Scheme 

Launched on Monday 4 May, the UK government backed BBLS allows small to medium businesses to access finance more quickly during coronavirus. 

The scheme is designed to complement existing government support packages including the Coronavirus Job Retention Scheme and the Retail, Hospitality and Leisure Grant. It is advisable to apply for the BBLS if you have been unsuccessful in applying for the Coronavirus Business Interruption Loan Scheme.  

Clubs can apply for loan amounts from £2000 up to 25% of their annual turnover, to a maximum of £50,000. The government will pay interest repayments for the first 12 months and will guarantee 100% of the loan. Clubs remain liable to repay the loan amount, including interest beyond the first 12 months, and loans can be taken over a six-year term at an interest rate of 2.5% 

> Find out more about the bounce back loan scheme

Coronavirus Job Retention Scheme – suitable for employed staff & coaches 

Changes to the Job Retention Scheme have been announced by the UK Government which start from Wednesday 1 July with the option to bring back furloughed employees on a part-time basis. To enable the introduction of part-time furloughing, and support those already furloughed back to work, claims from July onwards will be restricted to employers currently using the scheme and previously furloughed employees.  

So, the scheme will close to new entrants from 30 June. From this point onwards, employers will only be able to furlough employees that they have furloughed for a full 3-week period prior to 30 June. This means that the final date by which an employer needs to agree with their employee and ensure they place them on furlough is 10 June. Employers will have until 31 July to make any claims in respect of the period to 30 June. Further guidance on flexible furloughing and how employers should calculate claims will be published on 12 June. 

Changes to the level of financial support from the government will begin from August, when there will be a requirement for clubs to pay furloughed employees’ National Insurance and pension contributions. In September, the percentage of support will reduce from 80% to 70% and then in October it will drop to 60%.   

> Find out more about the job retention scheme 

Self-employment Income Support Scheme Launched (SEISS)  

Individuals can continue to apply for the first SEISS grant until 13 July. Under the first grant, eligible individuals can claim a taxable grant worth 80% of their average monthly trading profits, paid out in a single instalment covering three months’ worth of profits, and capped at £7,500 in total. Those eligible have the money paid into their bank account within six working days of completing a claim. 

It was also announced by the UK Government that applications for the second grant will open in August. Individuals will be able to claim a second taxable grant worth 70% of their average monthly trading profits, paid out in a single instalment covering three months’ worth of profits, and capped at £6,570 in total. Further guidance on the second grant will be published on Friday 12 June.  

More information on the scheme and additional help for the self-employed 

Changes to business rates and available grants from the Government 

• Retail, hospitality and leisure businesses will get 100% rates relief. To get this relief, a property must be occupied. Properties that are temporarily closed due to the government's COVID-19 advice will be treated as occupied.  
• Businesses in the hospitality, leisure and retail properties with rateable values of £18,001 - £50,999, will be able to apply for a one-off grant of £25,000.  
If you believe you meet the criteria, you can apply via your local authority. 

Please note the deadline for this grant is Friday 10 July 2020.  

Full details   

VAT and Income Tax payments  

VAT: If your club currently pays VAT then please note that a new scheme is being introduced. This will effectively suspend all VAT until 30 June 2020 and requires the VAT to be paid by the end of your 2020/21 financial year. However, you are still expected to submit your VAT return.  So, for example, a club with normal calendar quarters will pay the VAT not paid during the period to 30 June 2020 by the end of the 2020/21 financial year, which ends on 31 March 2021.  Please note this is a deferral of payment which means you will have to pay these amounts at the delayed dates.  

Income Tax: taxpayers under the self-assessment (SA) tax system would normally be due a tax payment on 31 July 2020, this has been suspended until 31 January 2021.   

This is an automatic scheme and you simply do not have to pay these amounts until this date.    

Third Sector Resilience Fund (this is specifically for charities) 

As a charity you might be eligible for the following new initiatives to support charities throughout this challenging period: 

• (Grants) Up to £25,000 will be supported by Corra Foundation  
• (Grants) £25,000 – £100,000 will be supported by Firstport  
• (Loans) £50,000 and above will be supported by Social Investment Scotland 

The Resilience Fund will support charities, voluntary organisations and social enterprises across the third sector who are at risk of closure due to a sharp decrease in income or that are unable to deliver their services during this difficult period.  

Full details and how to apply   

Gift Aid Income (this is specifically for charities) 

Make sure you’re up to date with Gift Aid income claims as this would be a good time to make a submission. If you’re a charity not currently claiming Gift Aid, this is something you might be eligible for.  

For more information contact Mike Hepburn from BDO at michael.Hepburn@bdo.co.uk as he can help you set this up for the special fixed rate of £300 (+VAT) for member clubs. 

CAF Coronavirus Emergency Fund 

The Charities Aid Foundation has launched a rapid response fund to help smaller charitable organisations affected by the impact of Covid-19. Grants of up to £10,000 are intended to help organisations continue to deliver much needed support to communities across the UK.     

This is intended as a rapid response fund, and they aim to make payments to selected organisations within 14 days of application. 

Full details and how to apply   

HMRC Time To Pay Scheme  

All UK business and self-employed people in financial distress with outstanding tax liabilities can apply to delay payments. The number to contact is 0800 0159 559. You will need your UTR and NI number to speak to a HMRC advisor. 

Statutory Sick Pay relief package for Clubs  

If your club has fewer than 250 employees (as of 28 February 2020), you will be able to recover two weeks of statutory sick pay (SSP) for employees who have been ill with COVID-19. The UK Government is working on the rebate scheme and will release details shortly. 

Coronavirus Business Interruption Loan Scheme   

If you are having difficulties with your cash flow, based on your club turnover, you can apply for a Government backed loan from major banks of up to £5 million in value. The scheme is now open for applications, and to apply, you should talk to your bank or one of the 40 accredited finance providers as soon as possible, to discuss your business plan. You can find out the best ways to contact them via their websites.  

All major banks are offering this scheme. If you have an existing loan with monthly repayments, you may want to ask for a repayment holiday to help with cash flow. Specific criteria will apply, and acceptance is not guaranteed. The full rules of the scheme and the list of accredited lenders are available on the British Business Bank website. 

Find out more    

 

Useful Tips and Links 

We are a club with a facility and have concerns about our lease 
Please talk to your landlord or facility provider immediately and discuss your situation. 

I have fixed overheads to pay - what do I do? 
Contact your suppliers/service providers to discuss your options. It’s always worth having the conversation to try and ease the pressure on your club. Get into early discussions with them. 

I’m a charity what advice do you have? 
The Scottish charity regulator OSCR has issued guidance for charities with useful links to further areas of support. 
OSCR coronavirus update 

There are also various funds available and you'll see more information on the Third Sector Resilience Fund and CAF Coronavirus Emergency Fund above. 

I have support from grant funders/social investment loans, what do I need to do? 
In the first instance, contact them and explain your situation; they will be expecting the organisations they support to be in touch. We know funders such as Social Investment Scotland are exploring solutions for organisations  
Social Investment Scotland    

The Community Fund at The National Lottery has released a statement on how they can support organisations they have funded.  
Community Fund   

Do I qualify for Universal Credit? 
If your coaches are self-employed, they may be entitled to Universal Credit.  
Check your eligibility    

This is a changing situation so please keep up to date through the following: 
 
UK Government Business Advice 
UK Government Employee Advice 
Scottish Government website 
UK Government website 

 

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