| Policies | Governance

Governance Policies and Procedures

Scottish Gymnastics is responsible for governance of gymnastics in Scotland. The rules and regulations are determined by the Scottish Gymnastics board and aim to be open, fair and transparent.

Memorandum and Articles of Association (Current Version)

These are the current Memorandum and Articles of Association of Scottish Gymnastics. To view or download the document please click the link below.
Memorandum and Articles of Association

Membership Rules

This explains the membership rules for all member categories which are made in accordance with article eight of the Scottish Gymnastics articles.
Scottish Gymnastics membership rules updated June 2024, applicable from 1 August 2024

Scottish Gymnastics Minimum Operating Requirements

Clubs have a duty of care to provide a safe environment in which their members can enjoy the sport. Clubs affiliating to Scottish Gymnastics must always adhere to Scottish Gymnastics policies and procedures and to minimum operating requirements (MOR).
Scottish Gymnastics minimum operating requirements – updated June 2024

Dual Registration Policy

This policy sets out Scottish Gymnastics’ approach to dealing with dual registration concerns and disciplinary procedures to ensure compliance with membership registration requirements.
Scottish Gymnastics dual registration policy

Anti-Doping – Clean Sport Policy

Scottish Gymnastics believes in clean gymnastics, working in partnership with British Gymnastics and adopting their anti-doping policy and rules. If you are a member of Scottish Gymnastics and British Gymnastics, then these clean sport rules apply to you, regardless of what level you participate at.
Scottish Gymnastics Clean Sport policy

Equality & Diversity Policy

Scottish Gymnastics believe that those who wish to participate at any level or capacity within the sport of gymnastics should be free to do so without fear of discrimination or victimisation.
Scottish Gymnastics Equality and Diversity policy

Complaints Process

We want to be recognised as a customer-focused, positive, and responsive service organisation. If you are unhappy with any aspect of our work, including the services that we deliver, and would like to submit a complaint, you can do so by completing the complaint form and emailing to info@scottishgymnastics.org
Download a complaints form

Dealing with your complaint
We welcome all feedback and recognise complaints as a potential opportunity to improve and develop the services we provide. 
We will aim to acknowledge all complaints on the day that they are received and provide a written response within 14 days. If necessary, and as promptly as possible, we will investigate the cause(s) of your complaint and if we are unable to respond to you within 14 days, we will inform you of what progress has been made and advise you of when we expect to be able to provide you with a response. 

Escalating your Complaint
Stage 1: If you are not satisfied with our response, you can ask us in writing to refer your complaint to the relevant head of department who will review the response and aim to provide you with a further response within 14 working days of the referral.
Stage 2: If following review from the relevant head of department, you remain unsatisfied with the response, your complaint will be escalated to the chief executive officer, who will aim to provide you with a final response within 14 days.

Safeguarding complaints should be sent to the confidential email safegym@scottishgymnastics.org where a member of our safeguarding team will respond to the concerns raised.

Education related complaints should refer to the education department complaints procedure.

General Data Protection Regulations (GDPR) 2018

Scottish Gymnastics is committed to processing data in accordance with its responsibilities under the General Data Protection Regulations (GDPR) 2018.
Article 5 of the GDPR requires that personal data shall be:

a. processed lawfully, fairly and in a transparent manner in relation to individuals;
b. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
c. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
d. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
e. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
f. processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

Data Protection policy
Scottish Gymnastics data subject access request (DSAR) form
Scottish Gymnastics objection to processing form

Fair Work First

Scottish Gymnastics, having received a grant from sportscotland, is committed to the Scottish Government’s Fair Work First policy, taking to deliver high quality and fair work, and workforce diversity.

Scottish Gymnastics Fair Work First

Bullying and Harassment of Scottish Gymnastics Employees

Scottish Gymnastics seeks to ensure that members of staff are treated with dignity and respect during the course of their duties.  Harassing or bullying behaviour outside working hours at social events or events connected to work and the work place will not be tolerated. We have a policy on bullying and harassment of Scottish Gymnastics employees to ensure the process is clear.
Bullying and harrassment policy

Bribery and Corruption Policy

The aim of this policy is to ensure all employees and board members understand the Scottish Gymnastics stance on bribery, toprovide a procedure if employees or board members are concerned that bribery or corruption is happening within the company and to ensure that no bribery or corruption occurs. The policy covers hospitality and gifts, donations, as well as how to raise concerns about bribery and corruption. 

This policy is intended to protect the reputation of gymnastics, Scottish Gymnastics and each individual acting on behalf of the organisation. The responsibility for complying with this policy lies with all those to whom it applies. 

Bribery and anti-corruption policy

Financial Procedures and Controls Manual

Scottish Gymnastics has financial procedures and controls in place to provide strong financial control and ensure open and fair treatment across all stakeholders. In order to make the best use of resources, Scottish Gymnastics adheres to the financial and controls procedures when procuring goods and services, including agreed budget approval limits, and following a tender process when appropriate.

The board ensures there is a fair, balanced, and understandable assessment of the organisation’s position and prospects and have established formal and transparent polices to ensure external and internal audit, and risk management are effective. Management accounts are presented to the board on a quarterly basis for review and approval, along with the annual budget.

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