Privacy Statement

Scottish Gymnastics (SG) is committed to providing its members with the highest levels of membership service. This includes protecting the privacy of its members and ensuring a secure online experience. In general, members can view the Scottish Gymnastics website and all the latest news and results without telling SG who they are or revealing any information about themselves. Sometimes however, SG needs to monitor website usage for website and SG services development.

SG’s Privacy Statement contains the following important information regarding the use of personal information.

• What is personal information?
• How SG collects personal information
• How SG uses personal information
• When SG discloses personal information
• Storage and security of personal information
• Access to personal information

1. What is personal information?

Personal information is information about an individual who can be identified, or whose identity could be reasonably ascertained, from the information.

2. How SG collects personal information

To deliver and enhance the services offered by SG, certain personal information is collected. SG collects personal information from individuals when:

• The individual registers an affiliated club
• The individual registers to become a member
• The member enters an SG event or participation programme
• The individual participates in an SG course
• The individual purchases merchandise from SG
• The individual requests information from SG
• The individual provides information to SG staff
• The individual participates in an SG survey

3. How SG uses personal information

SG will only collect information that is necessary for them to carry out the primary purpose of providing services relating to: membership, education, events and merchandise. Personal information may be used in order to:

• Provide the services required
• Internal accounting and administration
• Regulatory reporting and compliance
• Help SG to inform and identify other products or services that may be of benefit

If SG sends any information about services or products that are not required, or a member does not want personal information disclosed to any other organisation (including related organisations) they can advise SG accordingly by writing to the Chief Executive Officer.

If the member does not advise SG otherwise, they will be deemed to have confirmed their agreement on their own behalf and/or on behalf of others that they represent.

4. When we disclose personal information

SG discloses personal information to other organisations that is necessary to assist in providing services. The organisations include:

Outsourced service providers who manage the services provided to members, including:

• Insurance
• Education Services (UKCC)
• Print and fulfilment companies
• Professional advisors, including accountants, auditors and lawyers
• Government and regulatory authorities and other organisations, as required or authorised by law

SG limits the use and disclosure of any personal information to such organisations for the specific purpose for which it is supplied.

When a member provides SG with personal information about other individuals, SG relies on that member to make the individual aware that the information has been provided to SG and for what purpose, and to whom it may be disclosed and also how they can access their information. This is extremely important for club secretaries who are providing the personal information on behalf of their members.

5. Storage and Security of personal information

SG stores personal information on a computer database. The personal information may be held in both paper file and computer file form. SG has implemented measures of a reasonable nature to ensure that all personal information is securely stored from misuse, loss and unauthorised handling.

6. Accuracy of personal information

SG takes reasonable steps to ensure that whenever personal information is collected or disclosed, it is accurate, complete and up to date.

7. Access to personal information

The member has a right to access their personal information, subject to some exceptions allowed by law. The member can gain access to their personal information by contacting SG. The member may also advise SG at any time about possible breaches of privacy, or inaccurate, incomplete personal information that may have changed.