The process for applying for PVGs changed on 1 March 2021.
Coaches, helpers, safeguarding officers, chaperones and officials working with children and young people in Scottish Gymnastics registered clubs must have a PVG carried out through Scottish Gymnastics. Although clubs are responsible for making sure the safe recruitment procedures are followed, it is entirely your responsibility to ensure you access a PVG through your club.
PVGs have now moved online which is different from the digital applications which were introduced in 2020.
The new online PVG application service is a simple 8-step start to finish process.
Step 1 As part of the safe recruitment process, when a PVG is required, please continue to use the ID verification form to verify the applicant’s ID and ask them to complete the self-declaration document and email this to the club’s safeguarding officer.
Step 2 The club’s safeguarding officer should email both documents to PVG@scottishgymnastics.org along with the following information:
• Applicant’s marital status, first, middle, and last names
• Applicant’s date of birth
• Applicant’s current postal and email addresses
• Please let us know whether this is an application to join the scheme or an existing member
• Position applied for
• Whether the applicant is a volunteer or paid
Step 3 Scottish Gymnastics will forward this information onto Volunteer Scotland Disclosure Services (VSDS) who will input the data provided to Disclosure Scotland’s PVG online application portal.
Step 4 Disclosure Scotland’s automatically generated link will be sent direct to the applicant and the applicant will have seven days to complete this link.
Step 5 The applicant then completes their personal information via the email link which is then submitted directly to Disclosure Scotland.
Step 6 Disclosure checks are then undertaken by Disclosure Scotland.
Step 7 Certificate is issued to Volunteer Scotland Disclosure Services and the applicant.
Step 8 Volunteer Scotland Disclosure Services issue certificate to Scottish Gymnastics.
The new online process allows applications to be submitted more efficiently and accurately. When the applicant enters their information online, it is validated as they go, reducing the likelihood of errors.
Please note if the applicant has a paid role, they will be required to make payment for their PVG during the application.
If you have any issues during the process, please email PVG@scottishgymnastics.org for assistance