Policies & Procedures

Scottish Gymnastics are responsible for governance of gymnastics in Scotland, the rules and regulations are determined by the Scottish Gymnastics board and aim to be open, fair and transparent.

Memorandum and Articles of Association (Current Version)

These are the current Memorandum and Articles of Association of Scottish Gymnastics. To view or download the document please click the link below.

Memorandum and Articles of Association

Membership Rules

This explains the membership rules for all member categories which are made in accordance with article eight of the Scottish Gymnastics articles.

> Scottish Gymnastics Membership Rules

Anti-Doping - Clean Sport Policy

Scottish Gymnastics believes in clean gymnastics, working in partnership with British Gymnastics and adopting their anti-doping policy and rules. If you are a member of Scottish Gymnastics and British Gymnastics, then these clean sport rules apply to you, regardless of what level you participate at.

> Scottish Gymnastics Clean Sport Policy

Child Protection Policy

For effective implementation of this policy all gymnastics providers must work in partnership, each with a role to ensure the protection of the children and protected adults in their care. 

> Scottish Gymnastics Child Wellbeing and Protection Policy & Guidance

Anti-Bullying Policy

Scottish Gymnastics is fully committed to safeguarding the wellbeing of all children and young people in our care. We understand that children's wellbeing can be seriously impacted by bullying behaviour. Bullying of any kind is unacceptable and should not be tolerated. 

> Scottish Gymnastics Anti-Bullying Policy & Guidance

Code of Practice for Coaches & Officials

The Code of Practice for Coaches and Officials has been updated. There are significant changes to the policy published in March 2019, including the following: the purpose of the code, reporting responsibilities and substance abuse, in addition to further clarification and guidance for those working with children and young people. 

> Scottish Gymnastics Code of Practice for Coaches and Officials

Conduct In Sport (Disciplinary) Procedures

The object of the Conduct in Sport Code is to set down rules and procedures with a view to obtaining justice in gymnastic hearing proceedings and to ensure that decisions are made in a fair, consistent, impartial, independent and expeditious manner. 

> Scottish Gymnastics Conduct in Sport Code 

> Scottish Gymnastics Sanctions Guide

Equality & Diversity Policy

Scottish Gymnastics believe that those who wish to participate at any level or capacity within the sport of gymnastics should be free to do so without fear of discrimination or victimisation.

> Scottish Gymnastics Equality and Diversity Policy

Complaints Process

We want to be recognised as a customer-focused, positive and responsive service organisation.  If you are unhappy with any aspect of our work, including the services that we deliver, and would like to submit a complaint, you can do so by completing the complaint form and email to: info@scottishgymnastics.org - you can view our process and forms below. 

Safeguarding complaints should be sent to the confidential email safegym@scottishgymnastics.org where a member of our safeguarding team will respond to the concerns raised.

Education related complaints should refer to the education department complaints procedure.

Complaints Procedure
Complaints Form

General Data Protection Regulations (GDPR) 2018

Scottish Gymnastics is committed to processing data in accordance with its responsibilities under the General Data Protection Regulations (GPPR) which came into effect in May 2018.

Article 5 of the GDPR requires that personal data shall be:

  1. processed lawfully, fairly and in a transparent manner in relation to individuals;
  2. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
  3. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
  4. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
  5. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
  6. processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

> Data Protection Policy

Scottish Gymnastics Data Subject Access Request (DSAR) Form

Scottish Gymnastics Objection to Processing Form

Bullying and Harassment of Scottish Gymnastics Employees

Scottish Gymnastics seeks to ensure that members of staff are treated with dignity and respect during the course of their duties.  Harassing or bullying behaviour outside working hours at social events or events connected to work and the work place will not be tolerated.  In order to ensure the process is clear we have developed a Policy on Bullying and Harassment of Scottish Gymnastics Employees.

To view or download this policy click the link below.

Bullying and Harrasment Policy

Bribery & Corruption Policy

The aim of this policy is to ensure all employees and board members understand the Scottish Gymnastics stance on bribery, toprovide a procedure if employees or board members are concerned that bribery or corruption is happening within the company and to ensure that no bribery or corruption occurs. The policy covers hospitality and gifts, donations, as well as how to raise concerns about bribery and corruption. 

This Policy is intended to protect the reputation of gymnastics, Scottish Gymnastics and each individual acting on behalf of the organisation. The responsibility for complying with this policy lies with all those to whom it applies. 

> Bribery & Anti-Corruption Policy

Financial Procedures and Controls Manual

This policy sets out Scottish Gymnastics (SG) standards and procedures relating to Finance and applies to all those working for and reprsenting SG which includes directors, staff, and volunteers.

Financial Procedures & Controls (Dec 2021)

Equality Monitoring FAQs

Equality Monitoring FAQs