Sparta Trampoline Club – Club Development Coordinator

Job Description

Sparta Trampoline Club is Scotland’s largest professional trampoline & DMT club. We welcome members aged two to 70+, offering recreational, competitive, ASN/disability, adult, and preschool classes in a safe, inclusive, and supportive environment. We provide opportunities for everyone to thrive, express themselves, and fall in love with movement through fun and structured learning.

This is an exciting opportunity to join Scotland’s largest trampoline club and work within a sport co-ordinator role. The successful candidate will play a key role in expanding fundraising opportunities, planning and delivering club events and being involved in funding applications to expand our club’s service.

Club Mission Statement: Our mission is to enrich our community’s physical and mental health by providing a world leading trampolining experience.

Club Values:

• Family – Sparta feels like home where everyone is safe and secure to be themselves on and off the trampoline
• Fun – At Sparta we enjoy ourselves by working hard and playing hard too
• Fitness – Trampolining is a fantastic form of exercise which naturally releases endorphins improving feelings of health and wellbeing
• Friendship – We all respect each other, and forge friendships based on trust and equality. Fulfilment – Sparta inspires people to have the courage and determination to try their best and fulfil their potential

Job Purpose:

To provide effective administrative and operational support to the delivery of all programmes, events, fundraising and camps at Sparta Trampoline Club SCIO. This person will play a key role in coordinating coaches, fundraising, funding applications and communications to ensure the smooth and efficient delivery of all activities within the club. The role will also support the administration within the club to maintain and further contribute to the development and opportunities that increase participation at Sparta Trampoline Club SCIO. This is a fixed-term position to provide maternity cover, ensuring continuity of service and effective day-to-day coordination throughout the contract period.

Hours of work

Part time – 15 hours per week administration. This can be extended as per needs of the business. You may be required to attend events for overall running and evaluations. The nature of the role requires a high degree of flexibility.

• Class Structure monitoring and evaluating (recreational and pre school).
• Maintain accurate records/registers for club cancellations and Gift Aid.
• Manage emails, enquiries and general communications from club members/coaches. Maintain our clubs profit/ loss sheet and class averages document ensuring information is accurate and up to date.
• Support the monitoring of our clubs payment tracker and other financial administration as required.
• Support Performance Director with clubs payroll/ hours tracking for coaches.
• Funding Applications to be completed (as applicable) throughout the year to continue growing the club and maintaining equipment.
• Maintaining Club Social media for events/updates/results to provide a positive outlook for the club and our elite status.

Events and camps coordination

• Coordinate the planning and delivery of club events (as per 2027 Calendar) which includes (but not limited to): Club Championships, Quiz Night, Bingo Night, Sparta Skills/Spectator Week, Sport Awards and Christmas Display.
• Be responsible for the overall planning, evaluation and communication of these events to all club members and coaches.
• Liaise with coaches, staff, volunteers, participants and external partners to support successful event delivery.
• Coordinate the planning and delivery of Sparta Camps (February break, Easter, summer and October week)

1. Assist with event risk assessments, operational planning and relevant documentation
2. Support the evaluation of events and maintain participation data and feedback
3. Able to help with centre cleaning (on rotation) to ensure highest hygiene standard within the club

Funding Applications and Reporting

• Research and identify relevant funding opportunities, grants and sponsorship prospects
• Assist with the preparation, completion and submission of funding applications within required deadlines
• Maintain a record of funding applications, submission dates, outcomes and reporting requirements
• Support the preparation of monitoring reports, funding updates and evaluation information

Other duties

The above list is not regarded as exclusive or exhaustive, as there may be other duties and requirements, which the successful candidate may be required to perform from time to time, in consultation with the club directors and/or Board of Trustees.

Essential Criteria

• Excellent organisational and coordination skills
• Excellent written and verbal communication skills
• Good IT skills, including Google Drive/Excel/Microsoft Office and Social media platforms
• Ability to organise events, camps and activities, coordinating bookings, resources, schedules and communications

1. Ability to support the preparation of funding applications, maintain accurate records and meet submission deadlines
2. Ability to coordinate staff and coach rotas, manage information and respond to changing operational requirements
3. Strong time-management, problem-solving and prioritisation skills
4. Ability to work independently and as part of a team

Desirable Criteria

• Coaching Qualification – trampoline or equivalent
• Previous experience in a sports administration, sports development or community sport environment
• Experience preparing funding applications, grant reports or monitoring information
• Experience coordinating sporting events, camps or participation programmes
• Experience coordinating staff, coaches or volunteers
• Experience monitoring budgets, processing invoices and maintaining financial records
• Relevant administrative, sports development or event management qualification
• Relevant safeguarding training and any role-appropriate PVG membership or first aid qualification

Other duties

As this is a new role within Sparta, this job description is a broad overview of the post. The above list is not regarded as exclusive or exhaustive, as there may be other duties and requirements, which the successful candidate may be required to perform from time to time, in consultation with the Club Directors and/or Board of Trustees.

Personal attributes

This person will need to be organised, reliable, approachable and enthusiastic about supporting participation in trampolining. They will demonstrate initiative, adaptability, professionalism and the ability to remain calm under pressure while managing multiple tasks and deadlines.

Required qualifications:

• Hold degree/qualification in business, management, events, communication, marketing or sport
• Scottish Gymnastics safeguarding course (if not attended, this will be a requirement on starting the role)
• Up to date PVG (if not up to date must complete prior to starting)

If you believe you could successfully deliver in this role, we would love to hear from you. Click the button below to apply.